How To Use Gmail Like a Pro

So, you are using Gmail, eh? Gmail is the best email client ever, and that’s why almost everyone is using it. It is fast, advanced, and reliable.

If you are not using Gmail yet, you really should try it out! Here’s some reasons why I love Gmail.

If you are a Gmail-beginner, you should definitely read this post to get you using Gmail like a pro.

Use labels

Labels, in short, are like email tags. If you use them, your emails would be more organized. They help you to indentify emails easier. They also help to group them.

For more information on labels, click here.

Use Filters

You want to star every mail that you receive from one of your friends. You don’t have to manually star it. Filters would do the job.

There are many actions filters can apply to the mail that you choose. To create a filter, click the create a filter link somewhere near the right of the search box.

Then, specify the mail that you could like to filter

Next, select the action that you wish to apply.

Click create. and you are done!

Use keyboard shortcuts

The great thing about the keyboard shortcuts is that they help you to navigate faster… and easier.

First, you must enable Gmail keyboard shortcuts by enabling them in the settings. After you enable it, you will see a black cursor near your emails.

Click here for the list of the shortcuts

For more information about this, go to
Gmail Keyboard Shortcuts: How To Use Them Effectively

Download Google Talk for new mail notifications

So, you want to receive notifications when you receive a mail? Download Google Talk. I used to leave Gmail on in my browser so that I can know when I received another mail because I was an emailholic 😛 . Gmail takes up quite a lot of memory usage, and therefore, my computer slowed down.

Out of curiosity, I downloaded Google talk to see what it can do. I discovered that it notifies you when you receive new mails. And when you click on the notification, it will open up a link in your browser in which you can view the mail

Besides that, it also lets you chat with your online contacts, of course…

Use a beautiful theme

On November, Gmail released a new feature – themes.

You must be wondering, “What has using themes got to do with this?”

Well, themes make Gmail beautiful and stylish, which makes it more relaxing and nicer to use. It is better to use a beautiful theme, right?

To choose your theme, go to Settings >> Themes.

I recommend ‘Tree’ for a beautiful and adventurous theme. I am currently using the ‘Tree’ theme now. Its weather changes according to the weather in your location.

What tips would you add?

If you’ve been using Gmail and have learned some tips on using Gmail effectively and easily, please feel free to share them here in the comments section. I’ll be looking forward to read them 🙂 .


Gmail Keyboard Shortcuts: How To Use Them Effectively

Are you using Gmail? If so, you could try out one of its convenient features – keyboard shortcuts. Gmail keyboard shortcuts saves you time navigating with your mouse. In fact, sometimes, it makes navigating much faster!

To enable them, go to settings 

Click ‘Keyboard shortcuts on’ and click ‘Save Settings’ at the bottom. 

After you enable it, you will see a cursor (the black arrow) at the conversations list. 

Click here for the list of all the shortcuts

To move it down, hit ‘J’, and to move it up, hit ‘K’. To expand the message, hit ‘Enter’. To select it, hit ‘X’. To star it, hit ‘S’. To return to the conversations list, hit ‘U’.
I find the above shortcuts the most convenient.

If you click ‘J’ or ‘K’ when you are in conversations view (to go to conversations view, simply click into the mail), it will move to the previous or the next mail. This saves you time navigating back to the inbox and clicking into the next mail. Cool, isn’t it? If you find an interesting email, simply hit ‘S’ to star it. Quick and simple!

I hope you will find Gmail keyboard shortcuts useful. Gmail rocks!


How To Use Labels in Gmail

If you use a Gmail account, do you want your mails to be more organized? If so, you should use labels. They are like email tags, or categories.

How? Why?

Don’t worry. This post will explain everything.


The main reason is to make your mails more organized. And, this is how they help to organize it.

They help you to see an mail easier
For example, you subscribed to Mashable, a highly popular tech blog, using Gmail. You could create a label named ‘Mashable’, and apply that label to all Mashable updates.

You could edit the ‘Mashable’ label so that it becomes blue. When you see a blue color label, you know it’s from Mashable. You would know that is a Mashable mail in the middle of many other mails is about at first sight..

This is how a labeled mail would look: 

At first sight, you would probably know where the email came from, and you wouldn’t have to carefully read the titles.

They help to group emails.
Is it easier to find a nail in a box of marbles, or a box of nails itself?

If you click a label, you will be brought to a page where all the mails with the label are. That would help you to be more organized.


Automated labels
Yeah…I guess, if you explore Gmail you might know how to apply labels. Select an email and then click apply label, “the label’s name”.

But do you know that you can create a filter that automatically applies labels to those incoming mails? Here’s how to set up labels.

(You click on ‘settings’, then ‘filters’. This is where you can manage or create filters.)

Type the email from which your subscription is sent. Or, type keywords to be more precise. Then, click ‘Next Step’…

…and you will be taken to this page. Select “Apply the label”, click choose the label which you want your subscription to be in.

When your subscription arrives at your inbox, the filter will apply the label you have selected to it. Pretty good, eh?


Different labels are more visible when they have different colors. By default, labels are set to gray. In the left side of Gmail, there is a tab called labels. Click on the color of the label, and click the color you wish to apply the label.


How I Found Out Labels

Gmail is the best web mail, according to me and many others. And here’s why. Its labels and filters are some of the main reasons I like Gmail. So, I decided to write a post on it.

When I first discovered labels, I thought they are some kind of categories. I started applying them to some of my mails, until I got tired of manually applying them. I stopped using labels then.

One day, in the ending months of 2008, I stumbled upon a post on the security meltdown in Gmail.

The security meltdown of Gmail lets hackers to secretly create a Gmail filter, which sends some emails, including the ones that tell you your username and password, to the hacker.

The post told me to check my filters to see whether any unexpected filters were created. That’s what I did. That got me into experimenting with the filters. That’s how I discovered how to automatically apply a filter.

Ever since I applied this method, my mails have been more organized and easier.

Now, I am a fan of filters.


Gmail ‘Tree’ Theme Weather in Malaysia

In Gmail, there is a theme called ‘Tree’. It’s background weather would change according to the location you have selected in your Google account.

I’ve been using the ‘Tree’ theme for quite some time already. The location which I selected is Petaling Jaya, a city in Malaysia.

Here are the kinds of weather I’ve seen in the ‘Tree’ theme.



Partly Cloudy – This is the weather I see most frequently when I am in Gmail. It is one of my favorite ‘Tree’ weathers. Then, 4 hours later…